Partnerships Coordinator

Greater Vancouver International Film Festival Society

The Greater Vancouver International Film Festival Society is a not-for-profit cultural organization that operates
the internationally acclaimed Vancouver International Film Festival (VIFF) and the year-round program at the
VIFF Centre.
We thank the Musqueam, Squamish and Tsleil-Waututh Nations for their continued stewardship of
the unceded and occupied land on which our work takes place.
VIFF is the home of film and film culture in Western Canada. Driven by curatorial excellence, VIFF encourages
understanding of the world’s cultures through the art of cinema.
We produce screenings, talks and events as a
catalyst for a diverse community to discover, discuss and share the creativity and craft of storytelling on screen.
The Greater Vancouver International Film Festival Society is dedicated to accessible employment practices and
committed to being an equal-opportunity employer. We value a diverse and inclusive workplace that is
reflective of our community and encourage applications from members of communities that have been
marginalized based on sex, sexual orientation, gender identity or expression, racialization, disability, political
belief, religion, marital or family status, age, or status as an Indigenous person. Please feel free to advise us of
any accommodation needs.
We believe that film has a unique ability to celebrate the complexity of the human condition and that it is our
responsibility to steward that power toward creating meaningful change in our world.
When you work at VIFF
you are part of a friendly, dedicated team who are passionate about the transformative power of the
cinematic experience.

ABOUT THE POSITION
Reporting to the Director of Corporate Partnerships and in collaboration with the Partnership Manager, the
Partnerships Coordinator is responsible to provide administrative and logistical support for numerous
sponsorship / partnership related activities prior to, during and after the 43
rd edition of the Vancouver
International Film Festival.

Qualifications:
Demonstrated previous experience working in a deadline driven environment, preferably for large
events.
Proven previous experience working as part of a high performing team.
A keen eye for detail, a passion for exceeding expectations and a desire for providing “value-added”
service.

Exceptional verbal and written communications skills.
Excellent relationship management skills.
Experience in coordinating volunteers/a small team, an asset.
Strong ability to effectively share ideas and courageously take initiative.
Proficient in Microsoft Office and InDesign – experience with a CRM program (we use Salesforce) and
database programs (FileMaker Pro, Shiftboard, Telemetry) an asset.
Comfortable making informed decisions and delegating tasks to volunteers.
Must be available to work late nights and weekends during the Festival (September 26 – October 6,
2024) and on-occasion in the lead up to the event.

The Partnerships Coordinator is responsible for:
Assisting in the planning and coordination of VIFF collateral pieces and sponsor recognition throughout
the festival.
Liaising with sponsors in areas such as asset collection, invoicing, contracting etc.
Communicating deadlines for asset collection to sponsors and ensuring all assets are spec filed and spec
checked in time to meet deadlines i.e. the publishing deadline for the program guide.
Ensure that all sponsor digital activations are scheduled and confirmed by all relevant individuals and
departments.
Event support with emphasis on sponsorship-specific activations and special events.
Tracking sponsor benefits to ensure that all benefits are delivered as per contract.
Liaising with the Ticketing team to facilitate sponsor ticket allocations and accreditation.
Participating in the Festival Operations team planning meetings to communicate sponsor benefits and
activation to ensure smooth delivery of same.
Provide administrative support to the Sponsorship / Development team as needed.
Collaborate with the Volunteer Department to ensure adequate volunteer resources are recruited and
scheduled for the sponsorship team.
Scheduling, and supporting sponsorship specific photographers and social media team.
Coordinating VIP guest lists and Sponsor check-in at events i.e. opening gala screenings and party (if
applicable).
Lead internal asset collection and assist in the planning and delivery of post-festival reports to
partners.

Deadline for application is June 28, 2024
How to apply: Please submit a current CV, along with a cover letter to careers@viff.org. Please include
“PARTNERSHIPS COORDINATOR” in the subject line of the email. We thank all applicants for their
interest and advise that only those requested for an interview will be contacted due to the volume of
applications anticipated. No phone calls, please.