Partnership Coordinator

  • Marketing
  • Remote
  • Salary: $10,200
  • 3 Months Full-Time Contract

Website Vancouver International Film Festival

The Greater Vancouver International Film Festival Society is a not-for-profit cultural organization that operates
the internationally acclaimed Vancouver International Film Festival (VIFF) and the Vancity Theatre, located in the
VIFF Centre. We produce screenings, talks and events as a catalyst for a diverse community to discover, discuss
and share the creativity and craft of storytelling on screen.
The Greater Vancouver International Film Festival Society is dedicated to accessible employment practices and
committed to being an equal-opportunity employer. We value a diverse and inclusive workplace that is
reflective of our community and encourage applications from members of communities that have been
marginalized based on sex, sexual orientation, gender identity or expression, racialization, disability, political
belief, religion, marital or family status, age, or status as an Indigenous person. Please feel free to advise us of
any accommodation needs.
Reporting to the Director of Corporate Sponsorships and in collaboration with the Partnership Specialist, the
Partnerships Coordinator is responsible to provide administrative and logistical support for numerous
sponsorship / partnership related activities prior to, during and after the annual Vancouver International Film
Festival. The 40th edition of the Vancouver International Film Festival will be a hybrid event taking place both in
cinemas and online through the VIFF Connect streaming platform.

Qualifications:
• Demonstrated previous experience working in a deadline driven environment preferably for large events
• Proven previous experience working as part of a high performing team
• A keen eye for detail, a passion for exceeding expectations and a desire for providing “value-added”
service
• Exceptional verbal and written communications skills
• Exceptional relationship management skills
• Experience in coordinating volunteers/a small team, an asset
• Strong ability to effectively share ideas and courageously take initiative
• Proficient in Microsoft Office – experience with a CRM program (we use Audience View)
and data base programs (FileMaker Pro, Shiftboard, Telemetry) an asset
• Comfortable making informed decisions and delegating tasks to volunteers
• A degree or diploma from a recognized institution preferred

The Partnerships Coordinator is responsible for:
• Assisting in the planning and coordination of VIFF collateral pieces and sponsor recognition throughout
the festival
• Event support with emphasis on sponsorship-specific special events
• Liaising with sponsors in areas such as asset collection, invoicing, contracting etc.
• Ensure that all sponsor activations are scheduled and confirmed by all relevant departments and
subsequently assisting with sponsor activations on-site
• Tracking sponsor benefits to ensure that all benefits are delivered as per contracted
• Liaising with the Ticketing team to facilitate sponsor ticket allocations
• Participating in the Festival Operations team planning meetings to communicate sponsor benefits and
activation to ensure smooth delivery of same
• Ensuring that the sponsorship team is meeting agreed upon deadlines
• Provide administrative support to the Sponsorship / Development team as needed
• Collaborate with Volunteer Engagement Manager to ensure adequate volunteer resources are recruited
and scheduled for the sponsorship team
o Sourcing, retaining and coordinating sponsorship specific photographers and social media team
• Coordinating VIP guest lists and Sponsor check-in at events (if applicable)
• Assist in the planning of departmental and sponsor specific final reports
• Must be available to work late nights and weekends during the Festival (September 30 – October 10,
2019) and on-occasion in the lead up to the event.

Deadline for application is June 18th
How to apply: Please submit a current CV, along with a cover letter to careers@viff.org. Please include
“PARTNERSHIPS COORDINATOR” in the subject line of the email. We thank all applicants for their
interest and advise that only those requested for an interview will be contacted due to the volume of
applications anticipated. No phone calls, please